Theater Rental Agreement | Academy Theatre

VENUE RENTAL AGREEMENT

The location of Academy Theatre is 1554 W. Van Buren, Phoenix, AZ 85007. The contact phone is: 602.434.9265.

Venue rental area: The rental areas available for events include Reception, Parlor, Kitchen, Theatre, Stage and use of restrooms. All other areas not specifically named are off limits.

Rental Details:

Rentals are only available when regular and expected Academy Theatre activities are not in session. Rentals are based on availability and are subject to the sole discretion of management.
Standard fees for venue rental are $100 per hour, 2-hour minimum. A deposit of at least 50% of the rental is due with accepted, signed contract.
Available amenities included in venue rental are Audio/Visual, screen, theatre seating (40 seats), reasonable use of electricity/water, limited furnishings (ask for details) and a member of management on-site. Additional staff and services available for additional cost.
Cancellation by renter is available until 2 weeks before event date for a refund of the initial deposit. After such date, no refund on cancellation.

Additional Services and Fees:

Theatre staff is available for parking lot, greeting, hosting, and food service only. A minimum of 1 student staff person at $30 per event is required. Cleaning fees of $100 per hour are applied in the event of any significant cleaning is required at the conclusion of the event.
Damage fees of $100 per hour are applied in the event of any damage sustained during the venue rental. A member of management will do a walk-thru before and after the venue rental event.

Limitations and Liabilities:

Venue rental is a private booking and is not sponsored or promoted by the Academy Theatre. This must be made clear by the renter in all publicity, advertising and marketing of the event. A contact person for your event must be provided for any public notices.
Rentals for religious or political events in no way reflect the views of the Academy Theatre, the Academy Theatre staff or management, and no religious, political or partisan literature can be distributed at the venue except during the hours of the actual rental. All remaining materials will be disposed at the conclusion of the venue rental event.
General liability insurance is provided on the Academy Theatre facility.
Alcohol cannot be sold at the venue rental unless a liquor license is secured by the renter. Alcohol must be controlled at all times at venue rental and use must be approved by management prior to contract. Alcohol cannot be consumed outside of the venue.
Smoking is permitted outside of the venue, away from the entrance. No vapes or e-cigs are allowed to be consumed inside the premises under any circumstance.